Parish Council Meeting held on Tuesday 11th September 2007 at 7.30pm

Present Cllrs. Betts, Humphreys, Lineker, Miles, Preece, Straw & Watchorn (in the chair).

Also present Mr Suthers (County Councillor & Mr Cranswick Borough Councillor) & 5 residents.

Apologies for Absence. None.

Declaration of Interest on items below. Cllr. Betts Planning at Lilac Cottage neighbour.

Acceptance of Minutes of meeting of 10th July 2007. These were agreed a true record and signed.

Matters Arising (none to hand)

There being a number of residents present the Chairman suspended the meeting to allow ten minutes of comment. The comments raised all involved the noise from the Bank Holiday event at the Marquis of Granby Inn. While many were supportive of the fund raising and community involvement those who did not wish to participate had the noise forced upon them over four days. One letter of support was read out and those living in other parts of the village were not disrupted. The general view was that the event was too loud and too long. It should not cause a nuisance to residents. The parish council should request RBC to take action.

The public session closed.

Mr Suthers and Mr Cranswick were invited to address the meeting. Mr Suthers suggested that the Premises Licence was the starting point to investigate if the event stepped beyond what the Licence allows. Mr Cranswick confirmed that a Temporary Event Notice (TEN) had been submitted and only the police could object to the granting of a TEN. The clerk will seek a copy of the Licence and TEN and ask EHO what action if any was taken. The matter will be discussed again at our OCTOBER meeting.

Correspondence

NCC Bridleway Modification Order Confirmed

RBC consultation on revised draft of Statement of Licensing Policy this can be inspected on the web.

Notts. Assoc. of Village and Community Halls (NAVACH) AGM 18th September Oxton VH 7pm.

RBC consider "The Paddocks" as name for new road off Sutton Lane. This matter was deferred to later in the meeting as no decision could be reached. A final decision was to accept the name proposed by the developer.

Rushcliffe Community Partnership invite submission of projects for the Community Service work force. This was welcomed and an application would be submitted to plant the cemetery hedge.

RBC offer a last chance to make nominations to the Community Awards.

RBC Dog control orders questionnaire - not completed.

Black & Veatch invite submission of flooding locations. Submit bottom of Granby Hill and The Paddocks. Mr Suthers reported that some parish councils are preparing a register of those responsible for water courses.

Residents complaint about noise from Marquis of Granby at the Bank Holiday weekend. Discussed earlier.

Via Cllr. Lineker letter of complaint about mowing in cemetery and support for a tap. Cllr. Watchorn to reply.

Planning

Submitted since last meeting under delegated powers

07/01427/FUL The Barns Bunny Cott double garage - No objection

Decisions:

07/01142/FUL Bunny Cott. extensions - granted

07/01351/FUL Meadow Vale, Sutton Ln. extensions - granted.

07/01353/FUL Marquis of Granby convert outbuildings - granted conditions to limit noise

07/01427/FUL The Barns Bunny Cott double garage - granted.

For consideration: Any to hand at time of meeting.

07/1545/FUL Lilac Cott. Church St. 2 storey rear extension. It was agreed that no objection would be made.

Newsletter Cllr. Betts reported that Mr Cranswick has agreed to continue the printing of the newsletter. Cllr. Betts suggests the next in October then quarterly. Retaining the present format but adding local interest articles, perhaps a walk or local character. Pictures are also invited. Copy to be submitted in next 2 - 3 weeks please.

Cemetery Request to install seat by family of Mrs Wrigley. It was agreed that a seat for general use would be appreciated. The clerk reported that the whole cemetery, except the centre path, is divided into grave spaces so the seat may be located on an occupied but unmarked grave. It was agreed that location on the boundary between new and old was a suitable location. The family will be required to donate the seat and arrange for it's installation which should include it being fixed down. The parish council will inspect the seat and may in the future remove it if it become unsafe.

Purchase of plot for ashes resident's family not parish residents. The clerk explained a loss of income occurring where plots can be purchased for use of none residents by a relative resident in the parish. It was agreed that the current regulations do not allow us to prevent this.

New boundary hedge. A quote for bare root plants had been obtained together with a quote for labour only to plant them. Alternative quotes to plant and supply, bare root or container grown plants were also considered. It was agreed that we submit an application to RBC for the purchase of plants using the labour quote to plant them. We would also approach the Community Service offer to see if they could plant them for us.

Village Hall

Fire Risk Assessment. Cllr. Miles to approach a Sutton resident who can do this for us.

Review hire conditions and hire rates ( last increase July 2004) Cllr. Humphreys is reviewing other hall charges before making a proposal.

Electric water urn on hire list but PCC think we have given it to them. Do we wish to retain it? Yes but PCC may retain it on permanent loan.

Grant aid awarded by RBC for 2007 improvements / repairs £1,160.00

Review of polling stations raises concern about door thresholds. It was agreed that we look at their removal during any future works.

Village appraisal: Cllr. Straw had been in contact with Carola Jones at RCC. It was agreed that a Parish Plan would help direct the parish council's work. Ms Jones to be invited to address the parish council. Cllr. Straw to arrange this.

Working party dates - tree lopping on Sutton Lane, maybe litter pick ( decide dates for newsletter). Cllr. Preece raised concern from Sutton residents that their trees do not need attention. Other small work projects would be advertised in the newsletter.

Special meeting follow-up - Buy flip chart easel, paper, pens for VH : approx. £60. It was agreed that a follow up meeting is required. Cllr. Straw to arrange this. It was also agreed that a flip chat easel would be purchased.

Village event for 2008 - from meeting 30th August. This item was deferred.

Other issues from 30th August meeting. Playground equipment. The clerk reported that a toddler swing installed at Barnstone in April 2006 had cost £2,378.00 with two other similar quotes having been received.

Dog waste bins. It was agreed to try one dog waste bin, in dark green, on the verge of Plungar Lane between the sewage works and bridge. Cllr. Straw asked for his opposition to this to be recorded. Costs for a tap in the cemetery had not been obtained.

Finance Current acct. Bal. 9,389.21 Bank Res. Acct. Bal. 13,648.28

A bank reconciliation to 30th June was circulated this showed current acct. £10,556.33 Dep. Acct. £13,745.22

Accounts for payment DD set up for British Gas electricity account.

966 Cowans Curtains 371.00 + 64.93 VAT = 435.93 (paid since last meeting)

967 M. Lambert ( window clean) 20.00

968 E. Gill (repair to S&E Smith memorial) 50.00 + 8.75 VAT = 58.75

969 STW (water charge Feb - Aug) 18.30

970 Hempstead (mowing Jly, Aug. + spray) 550.40 + 96.32 = 646.72

971 AMJ Hallam (VH painting) 1886.00 No VAT

972 K. Brockway (salary Jly - Sep.) 425.45

973 R.Merryweather (salary Jly - Sep.) 163.80

974 HM Revenue & Customs (PAYE) 46.20

975 Ian Smith Electrical (VH work) 653.00 +114.28 VAT = £767.28

It was agreed that these accounts be paid.

A letter was signed to draw £50 from the S&E Smith Trust to pay for the above repair.

Councillors Reports Cllr. Straw - Footpath repair, Plungar Road. It was agreed that a letter be sent to NCC requesting repair to the path. Cllr. Straw to draft this.

An attempt to set fire to the telephone box had left the inside a mess. Cllr. Straw agreed to contact BT to ask for repairs to be made.

Cllr. Betts reported on the training session Cllr. Miles and himself had attended. He distributed booklets and leaflets to other members and offered to provide more information to other members at some other time.

Date of Next Meeting 9th October 2007 7.30pm.

The clerk reported that the agenda would be distributed early for this meeting.